Now that the Salon Marions-Nous had just past this weekend, brides and grooms are starting to do vendor visits more often and to final decide on which vendor they want to work with to put together their special day.
It is important to have a legal binding contract to protect yourselves, as well as the vendors. Here are some general terms and conditions you should look for in a contract:
- Date the contract was drafted
- Address, phone number and additional contact info for the vendor
- Address, phone number and additional contact info for the client
- Exact time and date services are to be given
- Exact location where services are to be given
- Detail breakdown of the cost of items and services to be provided by the vendor
- The total cost for services
- The amount and date the deposit was made
- The amount and due date of the remaining balance
- Cancellation and refund policies of the company
- Any additional charges that may be incurred so there will be no surprises when you receive the final invoice:
Hourly rates if the client wishes to go into overtime
Charges for assistants and/or extra persons, if applicable
Mileage costs and travel fees, if any
Gratuity & Tax
Other miscellaneous charges
Wedding Zone also provides us with other important information that should be included in the contracts for different vendors:
ADDITIONAL CONTRACT TERMS FOR DJ's/BANDS/ENTERTAINERS
The total number of musicians or DJ's that will be provided
The DJ's name and/or listing of musician(s)
The hours the entertainment will start and finish
Number and length of breaks, if any
ADDITIONAL CONTRACT TERMS FOR PHOTOGRAPHERS
The total number of and size of photos included in the package
The total number of proofs included in the package
The cost of additional photos and/or proofs
The name of the photographer that will be doing your wedding
The hours the photographer will begin and end shooting
The final delivery date of proofs and photos
The cost of additional or special lighting, if required
ADDITIONAL CONTRACT TERMS FOR VIDEOGRAPHERS
The total number of videos included in the package
The cost of additional videos
The name of the videographer that will be doing your wedding
The hours the videographer will begin and end shooting
The date the video will be available for proofing, if any
The final delivery date of the finished video
Type of special packaging the video will be delivered in, if applicable
The cost of additional or special lighting, if required
Additional charges for editing or special effects, if any
ADDITIONAL CONTRACT TERMS FOR TRANSPORTATION SERVICES
The pick-up and drop-off times and locations
The total length of the rental
The total number of vehicles contracted
The exact description of the vehicle(s) you have selected
ADDITIONAL CONTRACT TERMS FOR CATERERS/RECEPTION SITES
The exact address of the reception site
The room(s) the ceremony- cocktail hour- reception will take place, if applicable
Access times for decorating and set-up
The estimated number of guests (final guest count due before the wedding)
The exact price for each guest
Will it be a sit down dinner or buffet?
The number of meals and itemized menu of food
The types of beverages (including alcohol) that will be served and exact cost
The number of servers that will be staffed
The name of the person who will be in charge of the servers
The times the meal(s) will be served and duration of the meal period
Requirements for special meals or arrangements
ADDITIONAL CONTRACT TERMS FOR SUPPLIER OF BRIDAL GOWN/DRESSES/TUXEDOS
The name of the designer
The design or style number of the gown/dress
Dates for first fittings, final fittings, delivery/pick-up
Itemized list of costs, including alterations and other charges
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